What each part of Gestion POS does, the problem it deals with, and what it does not do yet. Some features are options you switch on in Settings; where that is so, it says.
Ring up a sale in seconds, take the money the way your customer pays, and give them a slip.
Pinned
Pod kit 1000 mAh
R549.00
E-liquid 60 ml · Berry · 3 mg
R189.00
All products
Mesh coils 0.4 Ω
R249.00 Pack of 5
Replacement pods
R139.00 Pack of 2
Salt e-liquid 30 ml · Mint · 20 mg
R169.00
18650 battery
R129.00
USB-C charging cable
R79.00
Starter kit
R399.00
Basket (4)
Total
R1,176.00
incl. VAT R153.39
Illustrative screen. Products, names and prices are examples.
Tap a product tile, type a few letters of its name, or scan its barcode with a USB or Bluetooth scanner. Pin your best sellers so they are always first on screen.
Why it helps: Queues move faster and the till always charges the price you set, not the price someone remembers.
Pair a phone with the till by scanning a QR code, then use the phone’s camera to scan barcodes into the sale.
Why it helps: A counter computer without a scanner can still sell by barcode on day one.
Camera scanning works in Chrome on Android over a secure connection. On an iPhone the code can be typed in.
Cash is always on, and you can switch on card, SnapScan / QR and Instant EFT. Quick buttons for R20 to R200 notes show the change straight away, and one sale can be split between card and cash.
Why it helps: Fewer change mistakes, and every sale is recorded against the way it was paid.
Card and QR payments are taken on your own card machine or QR code. Gestion POS records how each sale was paid; it is not linked to a card machine.
Find the original slip by its number or scan the QR code printed on it, tick the items coming back, and mark each one as resellable or damaged.
Why it helps: Refunds are tied to a real sale, and resellable stock goes straight back on hand.
Refunds are paid out in cash from the drawer.
Put a sale on a customer’s tab and take payments later, in part or in full. Send an A4 statement as a PDF by email or as a WhatsApp link.
Why it helps: Credit customers stop living in a notebook, and you can see exactly who owes what.
Tabs are an option you switch on in Settings.
Print a 58 mm or 80 mm slip with your logo and a QR code for returns, send the receipt by WhatsApp, or skip the slip. Sales on a tab get a numbered A4 invoice.
Why it helps: Customers get proof of purchase in the form they prefer, and returns are quick to trace.
Invoices are headed “Tax invoice” once your VAT number is entered in Settings. Receipts are not emailed from the till.
Take money off one line or the whole sale, in rand or as a percentage. Above a limit you set, a supervisor approves with their own code, and the slip shows what the customer saved.
Why it helps: Staff can close a deal without giving away margin unseen, and every discount has a name next to it.
Discounts are an option you switch on in Settings.
The drawer opens by itself after a cash sale or refund. Opening it without a sale needs a manager, a reason, and is logged.
Why it helps: The drawer only opens when there is a reason to.
Needs a drawer connected through a compatible receipt printer, and Chrome or Edge.
Not available today: Card machine or online payment integration; Emailed receipts from the till; Quotations.
Know what you have, what is running low, and what has gone missing.
Stock value at cost R7,872.00
Illustrative screen. Products, names and prices are examples.
Add a product with its selling price, cost, barcode, opening stock and VAT treatment (standard or zero-rated), and give it a photo. Services such as delivery or fitment sell without stock.
Why it helps: Everything you sell lives in one list that the till, the stock screens and the reports all share.
Sell the same product as a single or as a box or case, each with its own price and barcode.
Why it helps: Selling by the box and by the unit stays simple, and stock is counted in units either way.
See every product’s stock, its reorder level and whether it is in stock, low or out. Filter for items that have not sold in a set number of days, and see the value of your stock at cost.
Why it helps: Dead stock and empty shelves both show up before they cost you.
Count by location without seeing the expected figure, scanning as you go. Each line saves as it is counted, and a manager approves the count. Large differences are flagged.
Why it helps: A blind count gives you the real number, not the one the counter expected to find.
Correct a stock figure to what is on the shelf, with a reason. Move stock between your own locations, such as the shop floor, the back room and damaged.
Why it helps: Every change to stock has a reason and a name behind it.
A list of low and out-of-stock items with a suggested quantity to order, based on about two weeks of sales. Reorder levels can be filled in from how fast each item sells.
Why it helps: Ordering takes minutes, and it follows what actually sells.
The till will not sell an item below zero, and low or sold-out items are marked on their tiles.
Why it helps: When the till refuses a sale, it points straight at a delivery that was not booked in or a count that was wrong.
Archive products you no longer sell, one at a time or in bulk, and restore them if they come back.
Why it helps: Your lists stay short without losing any sales history.
Not available today: Barcode label printing; Low-stock alerts by email or SMS.
Book stock in at the right cost, so the stock figures and the profit figures are both right.
Illustrative screen. Products, names and prices are examples.
Book in a delivery with the quantity and cost of each item. Costs are averaged automatically as new stock arrives.
Why it helps: Profit is worked out on what you really paid.
Load the supplier’s spreadsheet (xlsx, xls or csv) and the columns are matched by their headings. Photos and PDFs of a slip can be read automatically where that option is set up. You check every line before anything is stocked.
Why it helps: A long delivery goes in without retyping it.
Every delivery is numbered and keeps the supplier’s name and slip. Its lines must add up to the slip total, to the cent, before the stock loads.
Why it helps: Short or mis-keyed deliveries are caught at the door, not at the next stock count.
See every restock in the shop, and each product’s history of deliveries and costs.
Why it helps: You can see when something was last bought in and what it cost.
Not available today: A supplier directory; Purchase orders, or receiving against an order.
Price with your margin in view, and keep track of customers who buy on account.
Balance owing
R2,235.00
Illustrative screen. Products, names and prices are examples.
Each product carries a selling price and a cost. The profit report shows margin per product and lists anything priced at or below cost.
Why it helps: A price that loses money is found the day it is set, not at year end.
Give each pack size its own price, for example a single and a box of ten.
Why it helps: Customers who buy more can pay a box price without a manual discount.
A tab holds the customer’s name, email, mobile number, billing address and VAT number, and these appear on their invoices and statements.
Why it helps: Trade customers get proper paperwork without you retyping their details.
One view of every tab with a balance, split into 0–30, 30–60 and over 60 days, with an export to a spreadsheet.
Why it helps: Chasing payments starts with the oldest debts, not the loudest ones.
Not available today: Separate wholesale price lists or customer-specific prices; Promotions and special-price rules; Loyalty points or gift cards.
See today’s takings, cash up honestly, and get the VAT on your sales without a calculator.
Today’s takings by payment method
Illustrative screen. Products, names and prices are examples.
Today, this week, this month or any dates you choose: what was sold, collected and put on tabs, refunds and discounts, split by payment method and by cashier, with the busiest hours.
Why it helps: You see how the shop is doing without waiting for the month end.
Open the till with a float. At close, the cashier counts the drawer without seeing what it should hold; then the expected, counted, short and over figures are shown.
Why it helps: Cash differences are found the same day, with a name attached.
Record a paid-out, a paid-in, a drop to the safe or a float top-up, each with a reason.
Why it helps: Money that leaves the drawer for a good reason does not show up as a shortage.
The VAT charged on your sales for any period, ready for when you prepare your VAT return.
Why it helps: Output VAT comes from the sales themselves, not from a calculation done afterwards.
This is the VAT on your sales only. It does not include the VAT you paid suppliers, so it is not a full VAT return.
Profit and margin per product and by payment method. Sales of items with no cost recorded are shown separately, so they do not inflate the figure.
Why it helps: You know which products earn their shelf space.
Visible to the owner and shop managers only.
One list of what needs attention: till differences over a threshold you set, large stock-count differences, and offline sales that could not be accepted. Each is resolved with a note.
Why it helps: Problems come to you instead of hiding in the reports.
A record of who did what and when, with filters and an export. Entries are sealed in a chain that is checked every day, so a changed record shows up.
Why it helps: When a question comes up, the answer is on record.
Export sales, refunds, takings, profit, cash-ups, balances owed, stock and the audit trail to spreadsheet (CSV).
Why it helps: Your accountant gets the numbers in a form they can use.
Not available today: A direct link to accounting software (such as Xero, Sage or QuickBooks); Scheduled reports by email.
Decide who can do what, set up your tills, and run it on the equipment you already have.
Illustrative screen. Products, names and prices are examples.
Each person has their own six-digit till code to switch cashier at the till. With code sign-in on, a till locks itself after ten minutes of no use.
Why it helps: Every sale, refund and discount is linked to the person who did it.
The owner has full access. A shop manager runs the till, takings, stock and buying. A cashier sells, refunds and works with tabs, but cannot change prices, stock or settings.
Why it helps: Staff get what they need for their job and nothing that puts your margins at risk.
Run more than one till in your shop, each with its own float, sessions and cash-up.
Why it helps: Busy periods do not need a queue at one counter.
One Gestion POS system runs one shop. Running several branches from one system is not available today.
Your VAT registration and numbers, banking details for invoices, slip width, the payment methods you accept, your logo and your colours.
Why it helps: The slips and invoices look like your shop, with the details your customers need.
Use a counter computer, a tablet or a phone. On a phone the basket folds into a drawer at the bottom of the screen, and the till can be installed like an app.
Why it helps: You do not need special hardware to start selling.
Cash sales can carry on. Each one is saved on the device with its own slip number and sent as soon as the connection is back.
Why it helps: A network outage does not have to close your till.
Within limits you can set (by default R5,000 per sale and R20,000 waiting to send). Card, QR and EFT payments, tabs, returns and slip printing need the connection.
Gestion POS can run online at its own web address, or on a small computer kept in the shop. Either way it makes an automatic backup every hour.
Why it helps: The set-up can match your shop’s connection and how you want to work.
Not available today: Running several branches from one system; Custom roles beyond owner, shop manager and cashier.
How it compares
A general comparison with common ways of running a till, not with any named product.
| Task | Basic cash register | Spreadsheets and notebooks | Gestion POS |
|---|---|---|---|
| Records each item sold | Depends on the model | By hand | On every sale |
| Stock on hand after each sale | Usually not | By hand | Updated as you sell |
| Suggests what to reorder | No | No | Buy list from recent sales |
| Takings by cashier and payment method | Usually totals only | By hand | Yes |
| Cash-up that shows short or over | Usually not | By hand | Blind count, every close |
| VAT on sales for any period | Depends on the model | By hand | Yes |
| Customer tabs and statements | No | By hand | Yes, when switched on |
| A record of who changed what | No | No | Tamper-evident audit trail |
Tell us what you sell and how you work. We will show you the till, the stock screens and the reports on a shop like yours.